Expenses

Expenses records the money that goes out without goods coming in — rent, fuel, wages, fees. Together with your purchases and sales they complete the financial picture: Profits and Losses shows an Expenses column and a Net Profit (sales minus purchases minus expenses), and the Cash Book lists them among the payments — reports reference.

The screen

• The list groups expenses by Category — or shows them flat; switch with List style in the toolbar.
• Search and Sort by work as everywhere; the Filters sheet narrows the list by Period and text.
• The footer keeps a running Total for what the list currently shows.
• An expense belongs to a store — or to - All Stores - when it’s a company-wide cost (rent for the head office, accounting fees) that no single store should carry. In a single-store view you see that store’s expenses only; switch to - All Stores - to see everything, each row named with its store (company-wide rows read ”- All Stores -”).

Adding an expense

The + button opens Adding expenses — in form order:

Field	What it does
Date and the amount	When and how much.
Category	Tap to pick from Categories — the same screen manages them (add, rename).
Name	What the money went on.
Store	The store that carries the cost — defaults to the working store. Pick - All Stores - for a cost that belongs to the whole company.
Attachments	Keep the receipt or invoice with the expense.

Categories

Categories are yours to define — Rent, Transport, Salaries — and the Expenses report totals spending per category. A category that still has expenses in it can’t be deleted: “There are expenses belonging to this category. Deletion impossible!”